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Managing the Production

The script

It's worth spending time at the beginning on the research and script processes. Ask for written scripts or programme outlines, and review them carefully. You may want to show them to anyone with the power of veto - boss, legal affairs, whoever.

Where you have concerns, flag these clearly to the producer or script writer, and invite her to come up with solutions. Try to avoid having various people from your organisation make amendments themselves; your script (and video) can easily become an unfortunate patchwork.

The shoot

There are very many different ways for a producer to organize a production: in essence, what is needed is to get the right people and equipment to the right places at the right times, let them get on with their jobs, and see that they are adequately supplied, fed, accommodated and paid.

Your pre-contract discussions will have identified most of what is needed from you, but there will often be changes as the production progresses and rapid response may be needed if the production is to stay on schedule and budget.

Management time will be needed in developing and approving a script, in supervising filming in any sensitive locations, and in reviewing and approving various edit stages.

Setting up and filming material to professional standards is time-consuming and can be disruptive; how much disruption can be tolerated should be spelt out to the producer at the outset. Some material can be adequately filmed around work as it progresses, though most material will be greatly improved if people at the site give full co-operation.

The edit

Once the filming is completed, you will need to give some time to  the editing process

Normally your producer will produce a first ("offline") edit for you to review before the video is finalised. Look at this very carefully. Assess it on its own merits: what matters now is whether the video works, not whether it's exactly what was written down.

If you have any concerns, flag them clearly to your producer. Leave it to him to come up with ways of putting things right.

Once you've approved the first edit and any amendments, any final voice track will be recorded and a final ("online") edit prepared, and then your show copies (DVD, MPEG, web video) can be made.

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